PG owners
One building or ten. Students, working professionals, bachelors and families as tenant types, with the deposit, lock-in and notice period recorded per stay.
PG · Hostel · Co-living management
Run your PG from your phone. Every bed, every rupee, every tenant.
Rent Drive keeps your properties, tenants, dues, cash and UPI collections, expenses and staff in one app. Your tenants get their own app to see dues and pay online.
Multi-accountcash box, bank, UPI and staff petty cash, each with its own balance
28built-in reports, each downloadable as Excel and PDF
Multi-languageowner and tenant apps in the language your staff and tenants read
Who it's for
Built for anyone who rents beds and rooms by the month.
The property model is floors, rooms and beds. Each bed has its own rent and deposit, so a single sharing room and a 4-sharing room sit in the same building without workarounds.
Hostels and co-living
Hundreds of beds across floors, bulk room creation with a shared configuration, and monthly charges like mess and electricity set once and applied at check-in.
Independent houses and villas
Whole-house or per-room letting, short day-stays as well as monthly stays, and agreements and ID documents stored against the tenant.
Managers and staff
Give wardens and accountants their own login. The owner decides what each role can see and do, and every entry shows who made it.
Features
Everything a PG runs on, in five tabs.
Home, Expense, Tenant, Report and Setting. Nothing hidden in menus three levels deep.
Properties, floors, rooms, beds
Set up once under Setting. Create 20 identical rooms in one go with a number range, a prefix and beds per room.
- Room type and occupancy per room
- Rent and deposit per bed
- Facilities list per property
- Live view of filled, vacant and under-notice beds
Tenants and check-in
Add from contacts or by hand. Check in to a bed with rent, deposit, joining fee, and the monthly extras switched on with their amounts.
- Agreement, lock-in and notice period
- ID proof, photo and agreement uploads
- Bookings before move-in
- Notice and check-out with deposit settlement
Dues and collections
Rent, electricity, mess, water and any charge you define become dues on a date you choose. Collect in part or in full, by cash or online.
- Previous due carried forward
- Payment mode mapped to a bank or UPI account
- Receipts with the collector's name
- Pending-dues list per property
Money accounts, petty cash and expenses
Keep as many money accounts as you need per property: the cash box, bank accounts, UPI ids and petty cash held by staff. Every expense is paid from one of them, so balances always add up.
- Petty cash given to staff and taken back
- Transfers between accounts
- Bill photo attached to the expense
- Cash in hand on the Home tab
Staff, roles and audit
Create staff logins and roles from 74 individual permissions. The Owner role is fixed and cannot be locked out.
- Staff limited to the properties they manage
- Who changed what, and when
- Login history per account
- Mobile OTP sign-in and device alerts
Notifications and reminders
Push a due reminder to one tenant or the whole property. Tenants see the same figures in their own app, so there is nothing to argue about.
- Due and receipt notifications
- Property-wide announcements
- Works on Android and iPhone
- Multiple languages for owners, staff and tenants
Collections
Cash and UPI, in the same day book.
Each payment mode points to one of your accounts. Cash goes to the cash box, GPay and PhonePe to the bank you choose. The day book is the ledger your accountant asks for, produced as you work.
Partial paymentsCollect ₹5,000 against ₹8,500 today. The balance stays as a due with its original date.
Opening balancesStart mid-year with the balance you have. The "as on" date locks once entries exist.
Online payments settle to youTenant payments through the tenant app go to your linked bank account. The small gateway fee is paid by the tenant.
| Entry | Mode | Amount |
|---|---|---|
| Rent · Karthik R · Room 203 Bed B | UPI | + 8,500 |
| Rent · Priya S · Room 105 Bed A | Cash | + 7,000 |
| Deposit · Arun M · Room 301 Bed C | UPI | + 15,000 |
| Electricity · Floor 2 · TNEB | Cash | − 4,240 |
| Mess groceries · Petty cash (Suresh) | Cash | − 4,000 |
| Cash in hand at close | ₹ 23,760 | |
Getting started
Live in an afternoon.
Already on another PG app or a spreadsheet? We import your tenants, rooms and open dues so day one starts with your real figures.
1
Set up your property
Add floors and rooms in bulk, set rent and deposit per bed, and pick the monthly charges you offer at check-in.
2
Check in your tenants
Add tenants from your phone contacts, pick a bed, confirm the charges, and upload the ID and agreement.
3
Collect and track
Dues are generated on your cycle. Collect by cash or UPI, record expenses, and read the day book and monthly report.
Karthik R · Room 203 · Bed BSunrise PG
₹ 9,850
Due for October 2026 · pay by 05/11/2026
Room rent₹ 8,500
Electricity₹ 850
Water₹ 500
UPI, cards and net banking. Receipt sent on payment.
Tenant app
Your tenants pay without asking you for the account number.
Any tenant you register signs in with their mobile number. They see their bed, their charges, what they owe and what they have paid, and pay online in a tap.
- Dues, receipts and payment history for the whole stay
- Online payment settles straight to your bank account
- Reminders and property announcements by notification
- Works in the browser today at tenant.rentdrive.in, store apps to follow
Reports
28 reports. Pick the property and the period, tap Show Report, download as Excel or PDF.
Every report comes as a PDF to send on WhatsApp and as an Excel sheet for your accountant. Dates read day/month/year, amounts in rupees.
Daily day bookEvery receipt and payment of the day with closing cash
Monthly collectionRent and charges billed, collected and pending
Pending duesWho owes what, by room and by age
Expense reportBy category, account and staff member
OccupancyFilled, vacant and notice beds across floors
Tenant statementOne tenant's full ledger for the stay
Deposit registerDeposits held, refunded and adjusted
Staff activityEntries and changes made by each login
Contact
See Rent Drive with your own property in it.
Tell us how many beds you run and we will set up a demo account with your floors and rooms, and show you the owner app and the tenant app side by side.
Phone+91 82200 41871
HoursMonday to Saturday, 9 AM to 7 PM
CompanyCloud Drive Technologies Private Limited
AddressD.No. 104, Chokkalapuram Pallapatty,
Lingamanaickenpatti, Karur,
Tamil Nadu, India - 639207
Lingamanaickenpatti, Karur,
Tamil Nadu, India - 639207